The ribbon button actions in Dynamics 365 Contract Management Add-On, Klevr Contracts, enable users to manage active contracts effectively. This guide explains how to suspend, cancel, renew, or vary contracts, while keeping historical data intact and maintaining version control.
Steps for using contract ribbon button actions in Dynamics 365 add-on Klevr Contracts
1. How to access the ribbon button actions
- Open an active contract in Dynamics 365.
- The ribbon will display additional buttons, such as Suspend, Cancel, Renew, and Revise, which allow you to take specific actions on the contract.
2. How to suspend a contract
- Select the Suspend button to pause contract activities.
- Enter the suspension date, reason, and any additional information.
- Once saved, the contract will be set to a suspended state, halting all related activities.
3. How to cancel a contract
- To terminate a contract early, use the Cancel button.
- Input the termination date, reason for cancellation, and other relevant details.
- The contract will be updated to reflect its cancellation, with audit tracking available for review.
4. Handling contract renewals and variations
- Use the Renew or Revise buttons to create a new version or variation of the contract.
- The system performs a deep clone of the contract, including associated records like budgets, transactions, and milestones.
- Modify the new contract record while the old contract remains archived for historical tracking.
5. How to manage contract versioning
- Each time you revise or renew a contract, the version number and variation count will increment (e.g., “A1” for the first version, “A2” for the second variation).
- This numbering ensures clear identification of contract versions and variations.
6. How to deactivate old contracts
- Once a renewal or variation is finalized and activated, the previous contract record is automatically deactivated.
- This ensures there are no conflicting active contracts for the same agreement, while still retaining historical records for audit purposes.
7. Maintaining audit history
- By copying contracts rather than overwriting them, the system ensures that historical contract data and audit logs are preserved.
- This provides a complete audit trail of all changes and user actions, even after the contract has been updated or varied.
The contract ribbon button actions in the Klevr Contracts provide a powerful way to manage active contracts.
With features like suspension, cancellation, and deep cloning for renewals and variations, you can easily keep track of contract updates while ensuring historical integrity.
For further assistance, contact us or request a personalised demo.