Managing expenses has traditionally been a time-consuming and paper-heavy process. From handling physical receipts to managing endless spreadsheets, finance teams have long struggled with inefficiencies in tracking employee spending.
We recently hosted a webinar with our partner Continia. The online event was focused on expense management in Business Central, thanks to an integration with Continia’s expense management solution. It highlighted how you can revolutionise your company’s expense processes with a solution integrated directly with Dynamics 365 Business Central. If you missed the webinar, you can watch it in full at the end of this post to get more insights and see a live demonstration.
Expense receipt capture integrated with Business Central.
Continia’s expense management solution offers a fully automated, paperless system. Whether you’re working with credit card transactions, employee reimbursements, or mileage claims, this solution integrates with Dynamics 365 Business Central.
Key features of Continia’s Expense Management solution
The solution offers several powerful features designed to simplify and enhance the expense management process:
- Paperless Processing: Employees can submit expenses by photographing receipts using Continia’s mobile app, which automatically scans the receipt details, such as the amount, date, and currency. The system processes the scanned information and assigns it to the appropriate general ledger (GL) accounts based on pre-defined categories like food, travel, or accommodation.
- Real-Time Credit Card Transaction Tracking: Corporate credit card transactions are automatically fed into the system, allowing employees to attach receipts and submit them for approval instantly. This ensures no expenses are missed and makes it easy to manage corporate card reconciliation.
- Seamless Integration: Unlike external expense management systems that require importing and exporting data, this Contia can be integrated directly with Microsoft Dynamics 365 Business Central. Ensuring Business Central users can manage expenses with the platform they are already using for finance management.
- Mobile App for On-the-Go: Employees can submit expenses from anywhere using an iOS or Android app. This allows them to photograph receipts, log mileage, and even submit per diems quickly and easily. They can also group expenses into reports for simpler approval.
- Approval Flexibility: Approvers can either approve expenses directly in Business Central or through a web approval portal, which is fully synced with Business Central. This offers flexibility for managers who may not need full access to the system.
- Customisation and Scalability: The system allows for easy customisation without the need for developers. Finance teams can add or remove expense categories, and the system is scalable, making it suitable for businesses of all sizes.
Automating sustainability and compliance, track and report your carbon emissions directly within your Business Central.
In addition to streamlining Expense Management, Continia Sustainability makes carbon accounting easier. This functionality, driven by compliance regulations from Europe, allows businesses in Australia and New Zealand to track and report on their carbon emissions across all activities, making it easier to meet sustainability goals, whilst tracking and reporting via Business Central.
Contact Walkerscott for Business Central and Continia licensing and pricing.
The pricing for the Continia Expense Management solution is based on named and active users, ensuring you only pay for what you use. This flexibility is ideal for companies with fluctuating expense management needs. You can configure the system to include features like credit card feeds, mileage tracking, and per diems depending on your business requirements. The cost per user is affordable, especially when considering the time and effort saved by automating expense management processes. Contact us today.
Get help to implement Expense Management and Continia Sustainability into your Business Central deployment.
Walkerscott can help with the implementation and configurations of Continia solutions into your Dynamics 365 Business Central, including integration with existing payment systems and credit card feeds. Simplify the process of posting expenses to the general ledger and ensure proper reconciliation within Dynamics 365 Business Central.
If you’re interested in implementing this solution or want to see how it could benefit your business, watch the full webinar below for a live demonstration. If you’re ready to get started or need more information, feel free to contact us to discuss your needs.