Selecting the right Grants Management Software is a pivotal decision for your organisation.

It is an important investment financially and will create change transformational change in your organisation’s impact. This decision will impact your organisation, staff and grant applicants on what could be a daily basis. Making the right choice up front is crucial.

Evaluation criteria to consider when choosing Grant Management Software

1. Functionality and Features:

Look for a Grants Management Software that offers the functionalities and features that align with your grant management needs. Consider application management, reporting, compliance tracking, and collaboration tools as a starting point. See our free to download GMS Requirements Gathering Document Template to help you kick off the evaluation process.

2. Customisation and Flexibility:

Your organisation is unique, and your Grants Management Software should reflect that. Choose one that provides customisation options and flexibility to tailor the system to your specific workflows and processes. A one-size-fits-all solution might not meet your needs.

3. Scalability:

Think about your organisation’s growth. Will the chosen Grants Management Software scale with your expanding grant programs? Make sure the system can handle increased grant volumes, functional complexity, users, and data without compromising performance or efficiency, or creating unexpected additional costs.

4. Integration Capabilities:

Integration is key to streamlining your operations. Opt for a Grants Management Software that easily integrates with your existing software and systems, such as accounting software, CRM systems, or financial management tools, for example you may need your Grant Management Software to integrate with the Microsoft Dynamics 365 ERP. A seamless connection reduces data silos and enhances efficiency.

5. User-Friendliness and Training:

A user-friendly Grants Management Software saves time and minimises errors. Assess how intuitive the system is for both your team and grant applicants. Consider the learning curve and the training and support offerings to ensure a smooth transition. Demos are a great way to get a feel for things before you make your choice.

6. Security and Compliance:

Security is paramount when handling grant information. Ensure the Grants Management Software prioritises data security and compliance with relevant regulations and industry standards. Protecting sensitive data should be a top priority for both you and the software vendor.

7. Ease of Implementation

Understand what is required to implement the Grants Management Software. Is it DIY? Will you need internal resources to implement the Grants Management Software? Does the vendor implement the Grants Management Software directly? Will you need to engage consultants or accredited partners to implement the Grants Management Software? Ease of implementation will also come down to the complexity of your requirements.

8. Customer Support

Having easily accessible support when you need it is so important in the long run. Check with the Grant Management Software vendors whether they are well supported here in Australia and New Zealand. Some vendors may not have much in the way of a locally based support team (consider that you may have to deal with different time zones). Some may also rely more on documentation, knowledge base or online chat to provide support. Choose a software vendor that offers the most appropriate level of support to meet your organisations needs.

9. Pricing

We all know pricing plays a big part in decision making at the end of the day. Budget will ultimately help you shortlist the most suitable options for you. Realistically smaller organisations may choose to go with a plug and play software option which is simple to configure yourself. Larger organisations will often have more complex needs in terms of integration requirements, larger grant volumes, more users, and data. Pricing scales up as needs get more complex.

10. Vendor Reputation

Do your research, look for case studies, testimonials or reviews about each software vendor to help gauge reputation. Always ensure you go to reputable sources for most accurate information.

Determine your own Grants Management Software evaluation criteria that covers your organisations specific needs.

By evaluating potential Grants Management Software against your set criteria, you’ll be better equipped to make an informed decision that suits your organisation’s unique needs. Taking the time to make the right choice now, will pay off in the long run.

About Us

Walkerscott are certified Microsoft Solutions Partners in Australia and New Zealand. We specialise in helping Government and Non-Government Agencies and large Not-for Profit organisations implement Microsoft Dynamics 365 and extension apps that integrate with the D365 platform.

Did you know you could be managing your entire Grant program online on the Microsoft Cloud?

Built on the Microsoft Dynamics 365 platform, Klevr Grants has been designed to streamline and simplify the way in which your organisation manages and administers grants.

If you would like to find out about our Grants Management app and how it can seamlessly integrate with your Dynamics 365 set up, please contact us today.