Whether you are a Grant Manager or a member of the Finance Team in a Government or large non-profit agency, creating more efficiencies in your grant management process is important.

How to improve the way you disburse contestable funds to grants applicants and to be more effective in your grant management role in 2024

1. Establish clear goals and objectives:

Establishing clear goals and objectives can help ensure that your grants team and programs are strategically aligned with the organisation’s mission. It can also help you measure your progress and success in achieving the goals of your grants programs and application rounds.

2. Develop a comprehensive grants management plan:

A comprehensive grants management plan can help you manage the entire grant lifecycle, from soliciting grant applications to post-award reporting. It can also help you identify potential risks and challenges and develop strategies to mitigate them.

3. Create a grant application checklist:

Creating a grant application checklist can help ensure that your team is following all the necessary steps in the grant application process. It can also help you identify any missing information or documentation to be collected via the application.

4. Establish a grant review process:

Establishing a grant review process can help ensure that your team is reviewing grant applications consistently and fairly, especially if external assessors are involved. It can also help you identify the most promising applications and allocate funding accordingly.

5. Develop a grant monitoring and evaluation plan:

Developing a grant monitoring and evaluation plan can help you track the progress and impact of your grant-funded programs. Fit-for-purpose reports and dashboards can also help you identify areas for improvement and make data-driven decisions.

6. Provide regular training and professional development opportunities:

Providing regular training and professional development opportunities can help your team stay up-to-date with the latest trends and best practices in grants management. It can also help them develop new skills and drive mission impact at your organisation.

7. Establish clear communication channels:

Establishing clear communication channels can help ensure that your team is informed and up-to-date on all grant-related activities. It can also help you identify any potential issues or challenges early on, and communicate these within the team and externally with external assessors, applicants, and contract awardees.

8. Collaborate with other organizations and stakeholders:

Collaborating with other organizations and stakeholders can help you leverage resources and expertise to achieve your Grants goals. It can also help you build relationships and partnerships that can benefit your organization in the long run.

9. Leverage modern grants management software:

Modern grants management software like Walkerscott’s Klevr Grants can help automate and manage nearly all administrative processes related to grant funding, from soliciting grant applications to status tracking to post-award reporting. Integrations into finance systems can streamline the regular contracts invoicing (BCTIs) and payments processes as well.

10. Celebrate your successes:

Finally, celebrating your successes can help boost morale and motivation among your team. It can also help you recognize the hard work and dedication of your team members, especially post payment run! Good luck! 🍀

If you are interested in upgrading your Grants Management Software or implementing a new Grant Management System, you should check out our free to download Grant Management Software Business Case & Project Plan Template and GMS Requirements Gathering Document Template.

About Us

Walkerscott are certified Microsoft Solutions Partners in Australia and New Zealand. We specialise in helping Government and Non-Government Agencies and large Not-for Profit organisations implement Microsoft Dynamics 365 and extension apps that integrate with the D365 platform.

Did you know you could be managing your entire Grant program online on the Microsoft Cloud?

Built on the Microsoft Dynamics 365 platform, Klevr Grants has been designed to streamline and simplify the way in which your organisation manages and administers grants.

If you would like to find out about our Grants Management app and how it can seamlessly integrate with your Dynamics 365 set up, please contact us today.