Our Dynamics 365 contract management add-on – Klevr Contracts – simplifies the process of setting up and managing contracts within the Dynamics 365 ecosystem. This guide will walk you through each step to create and configure a contract, ensuring all necessary details are captured for successful contract management.
How to set up a contract in Dynamics 365 using contract management add-on Klevr Contracts
1. Navigate to the contracts area
- Open Dynamics 365 and navigate to the Contracts sub-area.
- Select a draft contract or create a new contract record.
2. Enter the contract details
- In the contract form, fill in the essential fields such as contract name, code, and associated accounts or contacts.
- Add a description and external references if required.
3. Manage the financials
- Use the financial section to input the contract’s total budget and any specific allocations.
- Track the financial status with calculated fields showing contract amounts, allocated and unallocated budgets.
4. Add the Key Stakeholders
- Enter relevant stakeholders such as contract managers or responsible personnel.
- Assign roles to automate notifications and tasks.
5. Set up the contract terms
- Define the contract’s key dates, including the start and end date.
- Set up payment terms, renewal details, and termination clauses.
6. Add milestones
- Navigate to the Milestones tab to create milestones and objectives.
- Link milestones to transaction records for tracking and approval before releasing funds.
7. Track revisions and approvals
- Use the Revisions tab to track contract changes and view historical versions.
- Set up approvals and manage the contract lifecycle.
8. Publish to stakeholder portals
- If applicable, publish contracts to external stakeholder portals for visibility and collaboration
The Klevr Contracts Dynamics 365 Add-On provides an all-encompassing view of your contracts and helps you streamline workflows, reduce administrative burden, and ensure accuracy.
Once all required fields are filled, you can either save the contract as a draft or activate it to start managing the contract lifecycle.
For further assistance, contact us or request a personalised demo.
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